Travel order process in SmartFP
The travel orders in SmartFP work as a simple process that corresponds to the real workflow of a business trip. The system guides users through the steps so that data is not entered repeatedly, paths are controlled and the output complies with internal and legislative rules.
Step 1
Starting a business trip request
The business trip process starts with creating an application where we fill in basic information about the planned trip. Depending on the organization’s setup, this step may serve to:
- as internal records only, or
- as a new travel order for approval
The purpose of this step is not to fill in the details, but to enter basic information about the job for approval.
Step 2
Approval of the application
If the organization is working with approvals, a supervisor or other approver enters the process.
He sees:
- completed basic journey parameters from the applicant
This allows the supervisor to approve the application and the journey can begin.
Step 3
Implementation of the trip
During the actual work journey, the system does not hinder the user by filling in unnecessary information.
The employee deals only with important data that can be completed continuously or even retrospectively after his return.
The process is designed to accommodate and facilitate user use, not to force administrative issues at inopportune times.
Step 4
Trip settlement (end of trip)
After returning from the trip, the business trip is accounted for. The employee works with one continuous record that follows the previous steps.
The aim is:
- confirm the actual progress of the journey
- to supplement the costs
- account for the trip as a whole
The system makes sure that the information is linked and nothing important is missing.
Step 5
Processing and control
Once the trip is settled, it moves itself to the database of the history of all travel orders. Everyone can find their travel order. The system is intuitive and allows you to filter the database so it is always clear:
- when the trip was billed
- the condition of the road
- who requested it or who approved it
role
Role in the process (who solves what)
Employee
He makes a trip request, completes the course, or retrospectively fills in the details upon his return.
Supervisor / approver
The approver will approve the request, but may also deny the trip with appropriate comment.
Accountants and economists
It only works with a closed path ready for billing.
Administration
It helps to keep the process smooth and formally correct. It has the ability to view all travel order processes.
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