Features of the Logbook Module
Everything you need to track business trips in one place
From entering the route and purpose of the trip to automatic calculations and clear records and reports.
The driver enters the data after the trip. SmartFP saves it and calculates the distance and duration.
Trip Log
Every business trip clearly recorded
After completing a trip, the driver enters the necessary details in a simple interface. This keeps all the information in one place, so you can refer back to it at any time.
SmartFP saves the date, time, starting and destination addresses, and the purpose of the trip in a clear record.
The result for the driver: Easy trip entry without scattered notes and spreadsheets.
Date and Time
Record when the company trip took place.
Starting Address
Enter the location from which the vehicle departed.
Destination Address
Enter the location where the trip ended.
Purpose of the Trip
Please enter the reason for the trip and any necessary additional information.
Distance Traveled
Let the system calculate the distance of the recorded trip.
Duration
Get a calculation of the trip duration as part of the record.
Data in One Place
Store the entered information and calculated values together.
Less Manual Work
Reduce the need to recalculate and rewrite results yourself.
Automatic Calculations
Get distance and trip duration right in the log
After you enter the necessary data, SmartFP automatically calculates the distance traveled and the duration of the trip. The results are included in the saved trip record.
Benefit for drivers: Fewer manual calculations and clearer data on every trip taken.
Enter the details; keep the rest handy
The date, time, starting and destination addresses, and purpose of the trip form the basis of a clear trip record.
Date and Time | Route | Purpose of Trip | Calculated Values
Central Registry
Data is never lost. It remains in a single system
Records of company trips are automatically saved to the database. They are organized in a structured manner and available to the appropriate personnel for further processing.
This allows managers and accountants to work with a shared database instead of having to search for individual documents.
The result for the company: Your tripinformation is securely stored and ready for viewing and processing.
Automatic Saving
SmartFP saves the entered data to the database.
Structured Records
Each trip’s data is clearly organized.
Accessible Information
Authorized personnel can easily access the saved trips.
Centralized Records
Drivers, managers, and accountants work with the data in a single system.
Viewing Trips
Return to the details of completed business trips.
Verifying Details
Verify the recorded route, time, and purpose of the trip.
Editing Records
Correct or add information as needed.
Management Overview
Use the records for day-to-day fleet management.
Review and Edits
Keep track of your trips even after they’ve been saved
Managers and other authorized users can view and edit records. This ensures that the data remains available for ongoing monitoring and further processing.
A clear record-keeping system makes it easy to find information about a specific trip.
Benefit for administrators: You have the necessary documentation at your fingertips and can make any needed corrections directly in the saved records.
Reports and Outputs
When you need supporting documentation, you have plenty to work with
Authorized users can generate reports from the stored data for accounting purposes and to monitor company trips.
The benefit for accountants: Less time spent searching for information and easier preparation of documentation from a well-organized database.
Records as a Basis
Use the data stored for each trip as your starting point.
Report Generation
Generate reports from the recorded information.
Supporting Documents for Accounting
Make the data needed for accounting available.
Audit support
Maintain clear documentation for auditing trip logs.
Read our case study
See how SmartFP helps companies digitise their daily agenda in practice.
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Simplify Your Business Mileage Tracking
Try entering trips, automatic calculations, and working with reports in the SmartFP Logbook.
