You lose track of who approves invoices for different projects. You don’t know the status of any order. And finding a deadline to sign a contract with a client is a superhuman task. Do you recognize any of the situations? Many companies used to deal with them on a daily basis, but they no longer have to – thanks to the digitization of processes. Read on to find out how it can help you too.
Digitisation of administrative processes
On-line evidence and invoice approval, orders and contracts means that you don’t have to print, scan and send documents, everything is done electronically. Documents can be accessed quickly and conveniently from anywhere and are stored and backed up securely.
Digitising administrative processes will make your daily work with documents much easier and free you from routine tasks that waste time and energy. In addition, you will gain a better overview of the status of individual administrative tasks. You no longer have to ask colleagues if they have sent an order or who is currently holding an invoice – you can see everything in one system.
Benefits of digitising invoices, orders and contracts
Digitising your administration will free your hands and streamline all processes. It will bring the following benefits to your company:
- Save time and costs: don’t waste time searching through binders, delivering and collecting documents. Save money and the environment by not printing stacks of paper. With just a few clicks, you can create, save, find or send documents.
- Always up-to-date: All data is automatically transcribed wherever it is needed – you don’t have to manually copy anything from one document to another. Invoice, order and contract status will be up-to-date for everyone who has access to the document.
- Minimise errors: the less data you manually transcribe between documents, the less likely you are to make a mistake.
- Streamlining processes: instead of being passed from person to person repeatedly, electronic documents stay in one place. Easily and quickly add the necessary data, approve and forward them for processing without them sitting forgotten on the desk or in the mailbox.
- Easy signing of documents: no more endless searching for a convenient time and place to sign the contract. You can conveniently sign all documents electronically – no need to print documents.
- Reliable control: Thanks to online administration, you have a better overview of the status of invoices, orders and contracts and quickly detect potential shortcomings.
- Data protection and backup: all your documents are safely stored and there’s no risk of losing them thanks to automatic backup. If you accidentally delete a document, you can restore it quickly and easily.
- Remote access to documents: Access your invoice, purchase order and contract quickly and easily from anywhere – whether you’re in the field, on a business trip or in your home office.
All of these benefits of digitizing your processes are provided by our SmartFP system, which consists of modules that you choose according to what you need in your company. Simplify tedious processes, get rid of boring tasks and get more time for more important projects that administration is keeping you away from.