Module Functions
Everything You Need for Job Descriptions in One Place
From structured record-keeping to HR approvals and change history, all the way to search, documents, and printing.
Position Records
One database, one structure
Job descriptions in Word, in email, and on a shared drive. Every manager writes differently, and no one knows which version is the correct one. The module provides the same template for all job descriptions.
Job title, introduction, responsibilities, qualifications, experience, personal qualities, benefits, and working conditions. Enter your responsibilities as formatted text; select the rest as tags.
Result for the company: The positions can be compared with one another because they have the same sections.
Position Card
Eight sections, ranging from the title to working conditions.
Tags from the code list
You can select or add qualifications, experience, and benefits.
Formatted Responsibilities
Job description in a clear, easy-to-read rich text format.
Job Listings
Title, description, author, approver, status.
Approval Indicator
HR will approve it, and then approve it again after it has been edited.
Comments
Only HR and the author of the comment can see them.
Change History
The date, user, and description of each edit.
Roles and Permissions
Others read; HR creates and edits.
Approval and Review
HR Approval That’s Visible
HR approves every new or modified job description. Approval is a flag associated with the position, not a separate status. As soon as someone modifies the job description, the flag is reset, and HR must approve it again.
Feedback is addressed in comments that are visible only to HR and the person who posted the comment. Each change includes the date, the user, and a description of what was changed.
Benefit for the company: You can always document who approved the description, when it was approved, and what has changed since then.
Change history as a byproduct
No one adds anything extra. History is created through the normal process of editing and approving descriptions.
Who, When, What Was Changed | Who Approved It and When | Position Archive | Nothing Is Deleted
Filter and Search
You can find any position in seconds
Filter by title, department, qualification requirements, or employment type. Or enter a keyword, and the full-text search will scan job responsibilities, requirements, and other text.
The Active, Archive, and All views show the title, a brief description, who created the description, who approved it and when, and the status.
Benefit for the company: Both HR professionals and managers can see at a glance what each position entails.
Filter
Title, department, qualifications, employment status.
Full Text
Keywords throughout the entire description.
Three Overviews
Active, Archive, and All with a Single Click.
Status and Approval
In the statement, you can see what has been approved.
Attached Documents
Policies, manuals, and on-the-job training.
Print Position
A graphical output showing all position data.
Archiving
Unused positions to the archive and back.
Link to Compensation
Descriptions as input for job classification.
Documents and Printing
Documents for the position, one-click printing
Attach company policies, manuals, or training materials to the job posting. Anyone who opens the job description will immediately have access to everything related to the position.
You can print the position as a clear graphical report containing all the information. You can archive older descriptions and restore them to active status at any time.
Result for the company: The job description is available for use in interviews, onboarding, and internal agreements without the need for rewriting.
Read our case study
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AAA AUTO has accelerated the resolution of IT requirements thanks
When the original ticketing system is no longer sufficient IT requirements were under control. The problem was that the system that…
We’ll show you the module in your positions
We’ll set up ten of your actual positions, configure the data fields according to your terminology, and walk you through a single description from creation to approval and printing. You’ll see what this does for your records—not our sample ones.