Consents to Electronic Communication in One Place
Collect and manage employee consent for electronic communications in a single, easy-to-use system. Easily grant, modify, or revoke consent.
main functions
Everything You Need for Managing Employee Consent
From obtaining an employee’s decision to managing their current preferences.
Obtaining Consent
An employee can easily give consent to electronic communication.
Simple interface
An intuitive interface for granting and updating consent.
Central Registry
Employee consents and preferences all in one place.
Changing Preferences
Users can change their preferences regarding electronic communication.
Withdrawal of Consent
An employee may revoke previously granted consent.
HR Overview
HR keeps track of consents for electronic communication.
Problems vs. Solutions
Electronic Communication Without Unnecessary Paperwork
When transitioning to electronic communication, you need to know who has given consent. If consent forms are scattered across emails and paper forms, managing them becomes complicated.
Problems
Consents in Various Locations
Paper forms, emails, and handwritten lists.
A Lengthy Process of Acquisition
Collecting employee decisions involves unnecessary paperwork.
Unclear Preferences
It’s not easy to figure out what kind of communication an employee prefers.
Appeals are difficult to monitor
A change in the decision may not be reflected in the records.
There is no consolidated overview
HR works with several versions of the lists.
How SmartFP solves it
A single record
You manage consents and preferences centrally in SmartFP.
Convenient Issuance
The employee communicates their decision through a simple interface.
Current Preferences
An employee can adjust their settings at any time.
Right to Appeal
Consent that has been granted may be revoked and updated in the records.
HR Overview
You can easily find out what consents are on file in the system.
From the Granting of Consent to Clear Record-Keeping
The “Consent to Electronic Communication” module can be used as part of the digitization of HR processes. Managing preferences helps the organization handle electronic communication in accordance with employees’ decisions.
Granting Consent
Current Preferences
Revision of a Decision
HR Overview
Keep Your Communication Consents Under Control
Employees can grant and revoke consents; HR gains a centralized location for managing them.
How Consent Works in Practice
Request Consent
Provide employees with a clear option to consent to electronic communication.
A decision without a paper form.
Record the decision
The employee expresses their preferences, and their consent is recorded in the system.
All in one place, clearly organized.
Manage Changes
If an employee changes their mind, they may update or revoke their consent.
Preferences are controlled by the employee.
Who for?
Who Is the “Consent to Electronic Communication” Module For?
HR and HR Professionals
Manage employee consents and preferences in a clear and organized manner.
obtaining consent
central registry
Amendment and Revocation
Larger organizations
Standardize procedures across teams and branches.
a single place for record-keeping
standard procedure
less manual administration
Staff
Take control of your electronic communications.
simple granting
preference settings
right to appeal
Management
Get an overview of the implementation of electronic communications.
Overview of Approvals Granted
easier administration of tasks
respecting preferences
See SmartFP in action
Find out how SmartFP helps organizations digitize and streamline their internal processes.
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You’ll learn how to use SmartFP in just a few minutes
SmartFP offers an intuitive interface for everyday use. We’d be happy to show you how the “Consent to Electronic Communication” module fits into your HR processes.
FAQ
Frequently Asked Questions
Answers to frequently asked questions about obtaining and managing consent for electronic communications.
What is consent to electronic communication?
This is a module in which employees or clients can give their consent to electronic communication, and the organization can manage it.
Who can give consent?
This module is designed to manage employee or client consents. The specific scope of permissions is configured based on the deployment.
How does an employee give consent?
Consent can be obtained through a simple interface. The specific method of recording and verifying consent depends on the implementation.
Can I change my communication preferences?
Yes, an employee can change their preferences regarding electronic communication.
Can an employee revoke their consent?
Yes, he or she may revoke the consent that was granted.
Can consents be managed centrally?
Yes, the module is also used to track and manage the consents obtained.
Does this consent automatically apply to all documents?
Legal requirements vary depending on the purpose of the communication and the type of document; the appropriate settings must be determined on a case-by-case basis.
Is this module also intended for clients?
Yes, the module is also described for obtaining and managing client consent.
