Module Functions
Everything you need for verifiable dating, all in one place
From distributing guidelines and obtaining “I acknowledge” confirmations to comprehensive record-keeping and integration with the kiosk, onboarding, and e-learning.
Document Distribution
Send the documents only to those to whom they pertain
Not everyone in the company needs to see the OHS policy. In SmartFP, you can assign the document to specific individuals or an entire group, and it will appear for everyone in the “For Me” tab.
The benefit for HR: You know who is supposed to receive which document, and no one gets left out.
Document Categories
Guidelines, policies, and regulations—all clearly organized in one place.
Targeted Assignment
You can assign the document to an individual or an entire group.
Validity and Importance
For each document, you can set its validity period and review parameters.
Automatic Notifications
Employees will receive a notification about new documents they need to review.
I acknowledge
You can click “Confirm” only after reviewing the entire document.
Overview of Introductions
Who, when, and how the document was certified—all clearly summarized in one place.
Change History
Document history available to the author and module administrator.
Comments by unconfirmed users
Anyone who hasn’t signed up yet will receive an automatic reminder.
Confirmation and Record-Keeping
A First Date That Actually Happened
The employee opens the document and must scroll all the way to the end—only then will the “I Acknowledge” button appear. Each acknowledgment is saved along with the date and time.
The benefit for HR: You can see who has been briefed and who hasn’t, and everything is logged.
Connection to Other Modules
A recruitment process integrated into the company’s overall operations
The module doesn’t stand alone. It builds on onboarding, the kiosk, e-learning, and electronic signing, so the orientation process fits seamlessly into existing workflows.
Kiosk for Employees Without a PC
The employee logs in with their card, opens the document, and confirms it directly on the workstation.
Onboarding
Documents are automatically assigned to new employees as soon as they start work.
E-learning and tests
Where certification is sufficient, you use orientation; where training and knowledge verification are required, e-learning follows.
Electronic signing
Where a signature is required, the electronic document signing module takes over.
Read our case study
See how SmartFP helps companies digitise their daily agenda in practice.
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Prepare HR for verifiable onboarding
Find out who has reviewed the documents, who hasn’t, and who needs a reminder.