The benefits of digitizing processes with SmartFP are hailed by employees of all ages and backgrounds as one of the best things that has happened at the Institute.
The Botanical Institute of the Czech Academy of Sciences is the largest centre of botanical research in the Czech Republic. The institute was looking for a solution to digitise its accounting and personnel administration in order to connect the staff at each location.
Nearly 400 employees sharing any documents between 11 departments in 3 locations was already completely unsustainable in paper form. For example, the recording and approval of invoices, petty expenses, contract approvals, company car loan requests, attendance and leave requests, travel accounts, etc. were all transferred to electronic form. All the agenda is in one system and SmartFP is also connected to the accounting and HR system Helios. There is no need to do double work in two systems. The data transfer between the systems is done automatically.
You can read in more detail about the digitization of the Botanical Institute in case study, where Lenka Doleželová – Deputy Director for Economics – describes the cooperation.