Keep track of workplace injuries in a clear and organized manner, in accordance with the law
An accident logbook for the accurate recording and management of workplace accidents. It facilitates incident investigations and helps ensure compliance with legal obligations.
main functions
Everything You Need for Recording Work-Related Injuries
From recording the accident—including witnesses and circumstances—to the documentation for the report and corrective actions.
Injury Report
Date, time, location, description of the incident, and type of injury.
Witnesses and Circumstances
Who witnessed the accident and what led to it.
On-site Measures
What was done immediately and what corrective measures will follow.
Supporting Documentation for the Report
Information for the accident report, the insurance company, and the labor inspectorate.
Documents and History
Photos, medical reports, and every change to the record.
Reports and Statistics
Injuries by workplace, time period, and type of injury.
Problems vs. Solutions
The injury log begins with a complete record
An employer must maintain an accident log and, in the case of more serious accidents, prepare a report and file it. Paper and spreadsheets can handle this, but it’s hard to track who entered what and when.
Problems
Paper Book
The record is hard to find, difficult to read, and sometimes even gets lost.
Incomplete data
There are no witnesses, no details of the circumstances, and no measures have been taken.
Deadlines in Mind
One person is in charge of tracking the deadlines for accident reports and notifications.
The measure will be lost
No one is checking to see if the correction was actually made.
No overview
You don’t know where and why injuries keep happening.
How SmartFP solves it
One Accident Log
All accidents and incidents in one place, searchable in a second.
Structured Record
The form serves as a record, so neither the witnesses nor the measures are missing.
Supporting Documentation for the Report
You’ll have all the information you need for an accident report right at your fingertips when you need it.
Monitoring of Measures
Each corrective action has an assigned person, a deadline, and a status.
Reports
Injuries by workplace, period, cause, and type of injury.
From Accident Reporting to a Safer Workplace
The accident log runs in SmartFP alongside other HR modules. You select employee and workplace data from the database—you don’t have to re-enter it—and a corrective action is automatically generated for each accident.
Injury Report
Investigation
Measures
Reports
Keep Workplace Injuries Under Control
Complete records, reporting documents, and an overview of corrective actions. No paper logs or spreadsheets.
How the Injury Log Works in Practice
Report an injury
Date, time, location, description of the incident, and type of injury. Even a shift supervisor can handle this on-site.
The form is complete; nothing is missing.
Please provide the names of the witnesses and the circumstances
Who witnessed the accident, what led to it, and what measures were taken at the scene? Please attach photos and reports.
You have all the necessary information for the investigation.
Report and Correct
Prepare an incident report and track corrective actions until the case is closed.
Please explain what happened and what changes you made.
Who for?
Who is the SmartFP Injury Log intended for?
Occupational Safety and Health and Human Resources
Keep an accident log in accordance with the law.
Injury Reporting and Investigation
Documents for an accident report
record history
Larger companies
Multiple locations, one database.
Overview by Department
recurring causes
Audit and Inspection
Department Heads
Report the accident at the location where it occurred.
Quick on-site registration
witnesses and circumstances
on-site measures
Management
Make decisions based on data, not on impressions.
injury statistics
Status of Corrective Actions
Risks by Workplace
Read our case study
See how SmartFP helps companies digitise their daily agenda in practice.
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FAQ
Your most common questions
Looking for answers to your questions or need help with our system? We’ve put together a list of frequently asked questions where you can find useful information and solutions to common problems. If anything is not clear to you? Send us a question.
What is an injury log?
A record of all workplace accidents, which the employer is required to maintain under the Labor Code.
When is an accident report filed?
If an employee is unable to work for more than 3 calendar days, or in the event of death. The module generates the report based on the data in the ledger.
Who can report an injury?
The person in charge, the department head, or the employee themselves, depending on their assigned permissions.
Can I see who edited the entry?
Yes. Each edit includes the date, the user, and a description of what was changed.
Can witnesses and the circumstances be documented?
Yes. When reporting the accident, include the witnesses, the circumstances that led to it, and the measures taken at the scene.
Can I submit documents related to the accident?
Yes. Please attach photos from the scene, medical reports, or incident reports directly to the record.
How does the module help with the investigation?
You have the sequence of events, witnesses, actions taken, and documents all in one place. You don’t have to search for anything.
Do we have to rewrite the old book?
No. You can import older records, but you only need to enter new ones directly into the module.