Contracts
Contract Tracking and Document Management
In SmartFP, every contract has its own location, status, assigned person, and history. From simply saving a document to adding comments, obtaining approvals, signing, and long-term tracking of deadlines.
Contract Records
Store contracts, amendments, attachments, and related documents in one organized location.
Commenting on Contracts
Involve the legal, finance, sales, or other departments in reviewing the contract before it is approved.
Contract Approval
A contract may go through an approval process depending on the type of contract, the amount, the department, or the person responsible.
Electronic Signature
An approved contract can be sent to both internal and external contracting parties for electronic signature.
Dates and History
Contracts Under Control Even After Signing
Signing a contract isn’t the end of the process. SmartFP helps you track contract validity, notice periods, regular reviews, automatic renewals, and follow-ups on amendments. Thanks to the history and audit trail, you can trace who worked on the contract and what process it went through.
Tracking Deadlines
SmartFP alerts you to expiration dates, notice periods, reviews, or renewals.
Addenda and Follow-ups
Amendments can be linked to the original contract, keeping the entire history in one place.
Change History
The contract includes a summary of comments, approvals, signatures, and other important steps.
Physical Location
For paper contracts, you can keep a record of where the original is stored, such as in an office or an archive.
AI Analysis
Faster Contract Review Thanks to AI
You can use AI analysis for selected contracts. SmartFP can help you quickly summarize a contract, find important information, or answer questions about the document’s content. It’s especially useful for longer contracts, amendments, or documents that you need to review quickly.
Contract Summary
The AI will prepare a brief summary of the contract’s main points.
Questions About the Document
You can ask about specific provisions, terms, obligations, or risks.
Quick Check
It will help you find important information more quickly before approval or signing.
Decision Support
It will make it easier to navigate documents that would otherwise have to be read in their entirety by hand.
Connecting Modules
Contracts Linked to Other Processes
SmartFP is more than just a repository for PDF files. You can link contracts to our modules, employees, suppliers, purchase orders, the service catalog, or other company systems. As a result, contract management better reflects the organization’s actual operations.
Staff
Employment contracts can be linked to an employee’s file.
Suppliers
Supplier contracts can be linked to suppliers, services, or orders.
Service Catalog
The contract may include a reference to specific services from the catalog.
Integration
Data from contracts can be integrated with other company systems and processes.
