What is the procedure for a company that uses physical signing of the Income Taxpayer Declaration = “pink slips”? Employees get info from the payroll accountant that they have to come in to sign the said document. When the employee shows up, the payroll accountant has to find the specific statement, assist with the signing (finding the right box is sometimes quite a task for the employee), file the statement back (or even scan it) and undergo a longer or shorter social conversation that can definitely be beneficial from a social perspective.
Let’s try to put this process into numbers. Each employee visit takes the payroll accountant an average of 5 minutes. If we are talking in the assumed model that the employee and the payroll accountant are in the same building, this process takes the employee at best 7 minutes (including the trip to the accounting office). We are at 12 min/sign in/out time. Imagine a company of 50 employees. In this case, the company implements the “signing the pink slip” process 600 min = 10 man-hours.
Electronic signing takes 6 times LESS TIME than physical signing!
If the company uses electronic signing, the accountant sends out the declaration to all employees in one click and the employee signs it from his/her place in 1 minute. The employee only needs a phone or a computer to sign the statement, which verifies his identity. No special software is needed. Companies that have their accounting or HR system (depending on where they load the data into the forms) from which the data is loaded into the “pink slip” just connect to the SmartFPa solution within 3 days can start e-signing. Through SmartFP, not only is the electronic signing ensured, but also the signed document is automatically saved. This whole process is of course in compliance with the legislation.
Translated into numbers – it takes 1 minute for the employee to sign electronically, 1 minute for the payroll accountant (she reads the info from the system that the employee signed the declaration and where it was automatically saved). In the electronic process we are at 2 min/signature time. In this model, with a company size of 50 employees, we are at a time of 100 min = 1.6h.
SUMMARY OF TIME COST in the signing process (in man-hours):
| Number of employees | Physical signature | Electronic signature | SAVE |
| 50 | 10 | 1,6 | 8,4 |
| 100 | 20 | 3,3 | 16,7 |
| 500 | 100 | 16,6 | 83,4 |
| 1 000 | 200 | 33,3 | 166,7 |
The advantage of electronic signing is an up-to-date overview of how many people have signed the “pink slip” and who has not yet signed, including a list of names.
Make your business process easier with electronic signing!