{"id":16615,"date":"2026-05-13T12:38:22","date_gmt":"2026-05-13T10:38:22","guid":{"rendered":"https:\/\/smartfp.cz\/solution\/operations-and-it\/keybox\/keybox-features\/"},"modified":"2026-10-22T17:49:03","modified_gmt":"2026-10-22T15:49:03","slug":"keybox-features","status":"publish","type":"page","link":"https:\/\/smartfp.cz\/en\/solution\/operations-and-it\/keybox\/keybox-features\/","title":{"rendered":"Keybox Features"},"content":{"rendered":"\n
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Pickup<\/p>\n<\/div>\n<\/div>\n\n\n\n

Smart Delivery of Items Without Personal Contact<\/mark><\/strong><\/h2>\n\n\n\n
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Keybox allows you to securely store and hand over keys, cards, documents, devices, or other items. Users can access a specific locker only after verifying their identity using a PIN, QR code, or RFID card. <\/p>\n\n\n\n

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PIN, QR, or RFID<\/strong><\/h4>\n\n\n\n

Access to the locker can be granted via a one-time PIN, a QR code, or an RFID card. Each method can be configured to suit the specific facility. <\/p>\n<\/div>\n\n\n\n

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Drop-off and Pickup<\/strong><\/h4>\n\n\n\n

Keybox supports both main scenarios: one person places an item in the box, and another person picks it up at a specified time.<\/p>\n<\/div>\n\n\n\n

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No account for the recipient<\/strong><\/h4>\n\n\n\n

The person picking up the item does not need to have access to the system. All they need is a valid PIN, QR code, or RFID card. <\/p>\n<\/div>\n\n\n\n

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Time-Limited Access<\/strong><\/h4>\n\n\n\n

Each reservation can have a validity period set. Once that period expires, the mailbox can no longer be opened. <\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

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Reservations and Overview<\/p>\n<\/div>\n<\/div>\n\n\n\n

Reservations and Availability Overview<\/mark><\/strong><\/h2>\n\n\n\n
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The entire process is based on reservations. An authorized user selects a keybox, a specific locker, the type of action, the recipient, and the time when the locker is to be available. <\/p>\n\n\n\n

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New Reservation<\/strong><\/h4>\n\n\n\n

When creating a reservation, you specify the item being transferred, the location, the specific drop box, and the recipient.<\/p>\n<\/div>\n\n\n\n

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Visual Overview of the Boxes<\/strong><\/h4>\n\n\n\n

A graphical overview will show which mailboxes are free, occupied, or reserved.<\/p>\n<\/div>\n\n\n\n

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Selecting a Location and Mailbox<\/strong><\/h4>\n\n\n\n

A reservation can be linked to a specific location, keybox, and even a specific mailbox.<\/p>\n<\/div>\n\n\n\n

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Reservation History<\/strong><\/h4>\n\n\n\n

Users can view their own reservations, while administrators have a complete overview across all boxes, locations, and users.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Announcement<\/p>\n<\/div>\n<\/div>\n\n\n\n

Notifications,<\/mark> Confirmations, and Feedback<\/strong><\/h2>\n\n\n\n
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The system can automatically notify users and monitor uncompleted pickups or drop-offs. <\/p>\n\n\n\n

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Email or text message<\/strong><\/h4>\n\n\n\n

The recipient will receive instructions on how to pick up or deposit the item, including login information.<\/p>\n<\/div>\n\n\n\n

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Notification in Case of a Problem<\/strong><\/h4>\n\n\n\n

If an item is not picked up or deposited, or if an access error occurs, the system may send a notification.<\/p>\n<\/div>\n\n\n\n

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Custom message texts<\/strong><\/h4>\n\n\n\n

Notification texts can be customized for a specific process, customer, or item type.<\/p>\n<\/div>\n\n\n\n

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Post-Event Surveys<\/strong><\/h4>\n\n\n\n

Once the process is complete, a brief summary or status confirmation may appear, such as whether the device was returned in good condition.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

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Evidence<\/p>\n<\/div>\n<\/div>\n\n\n\n

Records<\/mark> and Audit Trail<\/strong><\/h2>\n\n\n\n
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Every important operation is logged in the system. This makes it possible to trace who used which mailbox, when, and how. <\/p>\n\n\n\n

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Event Log<\/strong><\/h4>\n\n\n\n

The system logs device openings, closings, errors, completed actions, and technical events.<\/p>\n<\/div>\n\n\n\n

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Access Log<\/strong><\/h4>\n\n\n\n

For each access, you can see the authentication method and the link to the specific reservation.<\/p>\n<\/div>\n\n\n\n

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Reservation History<\/strong><\/h4>\n\n\n\n

A record of the reservation’s creation, validity, completion, and any issues is retained.<\/p>\n<\/div>\n\n\n\n

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Traceability of the Transfer<\/strong><\/h4>\n\n\n\n

In the event of a complaint or an inspection, it is possible to verify when the handover took place and how it was conducted.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Report<\/p>\n<\/div>\n<\/div>\n\n\n\n

Keybox<\/mark> Management and Configuration<\/mark><\/strong><\/h2>\n\n\n\n
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The Keybox can be managed directly from SmartFP. The administrator configures the device, access rules, the screen, and notifications. <\/p>\n\n\n\n

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Device Settings<\/strong><\/h4>\n\n\n\n

Each keybox has its own name, technical configuration, user API, and system integration.<\/p>\n<\/div>\n\n\n\n

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Home Screen<\/strong><\/h4>\n\n\n\n

The display can show a custom logo, text, or simple instructions for the user.<\/p>\n<\/div>\n\n\n\n

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Types and Sizes of Mailboxes<\/strong><\/h4>\n\n\n\n

You can use different-sized storage bins depending on whether you’re storing keys, documents, or devices.<\/p>\n<\/div>\n\n\n\n

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Remote Management<\/strong><\/h4>\n\n\n\n

The configuration is saved in the system and can be synchronized with the physical device.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

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Tailor-made<\/p>\n<\/div>\n<\/div>\n\n\n\n

Custom Design<\/strong><\/h2>\n\n\n\n
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We customize the keybox not only in terms of its functionality but also physically. It can be made of metal, wood, or built into furniture to fit into a specific space. <\/p>\n\n\n\n

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Metal design<\/strong><\/h4>\n\n\n\n

A durable option for industrial facilities, garages, reception areas, or utility rooms.<\/p>\n<\/div>\n\n\n\n

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Wooden design<\/strong><\/h4>\n\n\n\n

A more elegant solution for offices, hotels, coworking spaces, or high-end venues.<\/p>\n<\/div>\n\n\n\n

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Built into furniture<\/strong><\/h4>\n\n\n\n

The technology can be integrated into cabinets, reception desks, or other furniture units.<\/p>\n<\/div>\n\n\n\n

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IKEA Custom Sets and Solutions<\/strong><\/h4>\n\n\n\n

We can also customize the Keybox to fit existing furniture, such as IKEA sets.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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<\/p>\n","protected":false},"excerpt":{"rendered":"

Pickup Smart Delivery of Items Without Personal Contact Keybox allows you to securely store and hand over keys, cards, documents, devices, or other items. Users can access a specific locker only after verifying their identity using a PIN, QR code, or RFID card. PIN, QR, or RFID Access to the locker can be granted via […]<\/p>\n","protected":false},"author":16,"featured_media":0,"parent":5098,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_eb_attr":"","inline_featured_image":false,"_eb_data_table":"","footnotes":""},"class_list":["post-16615","page","type-page","status-publish","hentry"],"yoast_head":"\nKeybox Features - SmartFP<\/title>\n<meta name=\"description\" content=\"Corporate applications and integrations\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/smartfp.cz\/en\/solution\/operations-and-it\/keybox\/keybox-features\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Keybox Features - SmartFP\" \/>\n<meta property=\"og:description\" content=\"Corporate applications and integrations\" \/>\n<meta property=\"og:url\" content=\"https:\/\/smartfp.cz\/en\/solution\/operations-and-it\/keybox\/keybox-features\/\" \/>\n<meta property=\"og:site_name\" content=\"SmartFP\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/smartformplatform\" \/>\n<meta property=\"article:modified_time\" content=\"2026-10-22T15:49:03+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/smartfp.cz\/wp-content\/uploads\/2026\/05\/keybox_3x4_crop_100.png\" \/>\n\t<meta property=\"og:image:width\" content=\"576\" \/>\n\t<meta property=\"og:image:height\" content=\"768\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/smartfp.cz\\\/en\\\/solution\\\/operations-and-it\\\/keybox\\\/keybox-features\\\/\",\"url\":\"https:\\\/\\\/smartfp.cz\\\/en\\\/solution\\\/operations-and-it\\\/keybox\\\/keybox-features\\\/\",\"name\":\"Keybox Features - 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