{"id":16572,"date":"2026-09-09T13:29:06","date_gmt":"2026-09-09T11:29:06","guid":{"rendered":"https:\/\/smartfp.cz\/functions\/"},"modified":"2026-10-22T16:42:43","modified_gmt":"2026-10-22T14:42:43","slug":"functions","status":"publish","type":"page","link":"https:\/\/smartfp.cz\/en\/solution\/hr-personnel\/job-description\/functions\/","title":{"rendered":"Functions"},"content":{"rendered":"\n
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Module Functions<\/p>\n<\/div>\n<\/div>\n\n\n\n

Everything You Need for Job Descriptions in One Place<\/strong><\/h1>\n\n\n\n
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From structured record-keeping to HR approvals and change history, all the way to search, documents, and printing.<\/p>\n\n\n\n

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I am interested in the module<\/a><\/div>\n\n\n\n
View demo<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n
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Position Records<\/p>\n<\/div>\n<\/div>\n\n\n\n

One database, one structure<\/mark><\/strong><\/h2>\n\n\n\n

Job descriptions in Word, in email, and on a shared drive. Every manager writes differently, and no one knows which version is the correct one. The module provides the same template for all job descriptions. <\/p>\n\n\n\n

Job title, introduction, responsibilities, qualifications, experience, personal qualities, benefits, and working conditions. Enter your responsibilities as formatted text; select the rest as tags. <\/p>\n\n\n\n

Result for the company:<\/strong> The positions can be compared with one another because they have the same sections.<\/p>\n<\/div>\n\n\n\n

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<\/g><\/path><\/feflood><\/fecolormatrix><\/feoffset><\/fegaussianblur><\/fecomposite><\/fecolormatrix><\/feblend><\/feblend><\/filter><\/defs><\/svg><\/div><\/div>\n\n\n\n

Position Card<\/strong><\/h4>\n\n\n\n

Eight sections, ranging from the title to working conditions.<\/p>\n<\/div>\n\n\n\n

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Tags from the code list<\/strong><\/h4>\n\n\n\n

You can select or add qualifications, experience, and benefits.<\/p>\n<\/div>\n\n\n\n

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Formatted Responsibilities<\/strong><\/h4>\n\n\n\n

Job description in a clear, easy-to-read rich text format.<\/p>\n<\/div>\n\n\n\n

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<\/g><\/path><\/path><\/feflood><\/fecolormatrix><\/feoffset><\/fegaussianblur><\/fecomposite><\/fecolormatrix><\/feblend><\/feblend><\/filter><\/defs><\/svg><\/div><\/div>\n\n\n\n

Job Listings<\/strong><\/h4>\n\n\n\n

Title, description, author, approver, status.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

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Approval Indicator<\/strong><\/h4>\n\n\n\n

HR will approve it, and then approve it again after it has been edited.<\/p>\n<\/div>\n\n\n\n

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Comments<\/strong><\/h4>\n\n\n\n

Only HR and the author of the comment can see them.<\/p>\n<\/div>\n\n\n\n

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Change History<\/strong><\/h4>\n\n\n\n

The date, user, and description of each edit.<\/p>\n<\/div>\n\n\n\n

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<\/g><\/path><\/path><\/feflood><\/fecolormatrix><\/feoffset><\/fegaussianblur><\/fecomposite><\/fecolormatrix><\/feblend><\/feblend><\/filter><\/defs><\/svg><\/div><\/div>\n\n\n\n

Roles and Permissions<\/strong><\/h4>\n\n\n\n

Others read; HR creates and edits.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Approval and Review<\/p>\n<\/div>\n<\/div>\n\n\n\n

HR Approval That’s Visible<\/mark><\/strong><\/h2>\n\n\n\n

HR approves every new or modified job description. Approval is a flag associated with the position, not a separate status. As soon as someone modifies the job description, the flag is reset, and HR must approve it again. <\/p>\n\n\n\n

Feedback is addressed in comments that are visible only to HR and the person who posted the comment. Each change includes the date, the user, and a description of what was changed. <\/p>\n\n\n\n

Benefit for the company:<\/strong> You can always document who approved the description, when it was approved, and what has changed since then.<\/p>\n<\/div>\n<\/div>\n\n

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Change history as a byproduct<\/mark><\/strong><\/h3>\n\n\n\n

No one adds anything extra. History is created through the normal process of editing and approving descriptions. <\/p>\n\n\n\n

Who, When, What Was Changed |<\/mark> Who Approved It and When |<\/mark> Position Archive |<\/mark> Nothing Is Deleted<\/strong><\/p>\n<\/div>\n\n

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Filter and Search<\/p>\n<\/div>\n<\/div>\n\n\n\n

You can find any position in seconds<\/mark><\/strong><\/h2>\n\n\n\n

Filter by title, department, qualification requirements, or employment type. Or enter a keyword, and the full-text search will scan job responsibilities, requirements, and other text. <\/p>\n\n\n\n

The Active, Archive, and All views show the title, a brief description, who created the description, who approved it and when, and the status.<\/p>\n\n\n\n

Benefit for the company:<\/strong> Both HR professionals and managers can see at a glance what each position entails.<\/p>\n<\/div>\n\n\n\n

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Filter<\/strong><\/h4>\n\n\n\n

Title, department, qualifications, employment status.<\/p>\n<\/div>\n\n\n\n

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Full Text<\/strong><\/h4>\n\n\n\n

Keywords throughout the entire description.<\/p>\n<\/div>\n\n\n\n

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Three Overviews<\/strong><\/h4>\n\n\n\n

Active, Archive, and All with a Single Click.<\/p>\n<\/div>\n\n\n\n

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Status and Approval<\/strong><\/h4>\n\n\n\n

In the statement, you can see what has been approved.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

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Attached Documents<\/strong><\/h4>\n\n\n\n

Policies, manuals, and on-the-job training.<\/p>\n<\/div>\n\n\n\n

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Print Position<\/strong><\/h4>\n\n\n\n

A graphical output showing all position data.<\/p>\n<\/div>\n\n\n\n

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<\/g><\/path><\/path><\/feflood><\/fecolormatrix><\/feoffset><\/fegaussianblur><\/fecomposite><\/fecolormatrix><\/feblend><\/feblend><\/filter><\/defs><\/svg><\/div><\/div>\n\n\n\n

Archiving<\/strong><\/h4>\n\n\n\n

Unused positions to the archive and back.<\/p>\n<\/div>\n\n\n\n

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