{"id":12582,"date":"2026-03-18T15:58:55","date_gmt":"2026-03-18T14:58:55","guid":{"rendered":"https:\/\/smartfp.cz\/solution\/economics-and-accounting\/property-and-equipment-records\/nis2-and-process\/"},"modified":"2026-04-09T11:55:19","modified_gmt":"2026-04-09T09:55:19","slug":"nis2-and-process","status":"publish","type":"page","link":"https:\/\/smartfp.cz\/en\/solution\/economics-and-accounting\/property-and-equipment-records\/nis2-and-process\/","title":{"rendered":"NIS2 and Process"},"content":{"rendered":"\n
\n
\n
\n
\n
\n

NIS2 and asset management:<\/mark> do you know exactly what you are protecting?<\/strong><\/h1>\n\n\n\n
\n

The first audit question is usually simple: “What are you protecting?” SmartFP gives you a central view of assets (HW\/SW\/licenses), user and location assignments, change history and audit outputs – so IT has order and audit has a foundation.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

\n
\"\"<\/figure>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n
\n

How assets <\/mark>are managed in SmartFP<\/mark><\/strong><\/h2>\n\n\n\n
\n
\n
\n
\n
<\/circle><\/path><\/defs><\/svg><\/div><\/div>\n\n\n\n

Creating an asset card (HW\/SW\/license)<\/strong><\/p>\n<\/div>\n<\/div>\n\n\n\n

\n
\n
<\/circle><\/path><\/defs><\/svg><\/div><\/div>\n\n\n\n

Assignment to a user or location<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

\n
\n
\n
<\/circle><\/path><\/defs><\/svg><\/div><\/div>\n\n\n\n

Handover\/transfer with protocol and confirmation<\/strong><\/p>\n<\/div>\n<\/div>\n\n\n\n

\n
\n
<\/circle><\/path><\/defs><\/svg><\/div><\/div>\n\n\n\n

Inventory via QR (location \/ responsible person)<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

\n
\n
\n
<\/circle><\/path><\/defs><\/svg><\/div><\/div>\n\n\n\n

Revisions, service reports and revision plan<\/strong><\/p>\n<\/div>\n<\/div>\n\n\n\n

\n
\n
<\/circle><\/path><\/defs><\/svg><\/div><\/div>\n\n\n\n

Audit trail: history of changes and events<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

\n
\n
\n

Who does what:<\/mark> IT administrator, manager, user<\/strong><\/h1>\n\n\n\n
\n
\n
Request a sample<\/a><\/div><\/div><\/div><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n
\n
\n
\n
\n
\n
\n
<\/span><\/div><\/div><\/div><\/div>\n\n\n\n

Manager \/ responsible person<\/strong><\/h2>\n<\/div>\n\n\n\n

Establishes and manages assets, locations, inventories, revisions, parameters and rules.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

\n
\n
\n
\n
\n
<\/span><\/div><\/div><\/div><\/div>\n\n\n\n

IT administrator<\/strong><\/h2>\n<\/div>\n\n\n\n

He has an overview of the assets in the team, he can confirm actions (according to the settings).<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

\n
\n
\n
\n
\n
<\/span><\/div><\/div><\/div><\/div>\n\n\n\n

User<\/strong><\/h2>\n<\/div>\n\n\n\n

Confirms receipt\/return of property, keeps track of what has been assigned.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

\n
\n
\n
\n
\n
<\/span><\/div><\/div><\/div><\/div>\n\n\n\n

Permissions as required<\/strong><\/h2>\n<\/div>\n\n\n\n

You set what each role can see and change to make the process secure and transparent.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

\n
\n
\n

5 situations that NIS2<\/mark> opens up – and how SmartFP helps<\/mark><\/strong><\/h2>\n<\/div>\n\n\n\n
\n
\n
\n
\n
\n
\n

Mandatory asset registration<\/strong><\/p>\n<\/div>\n\n\n\n

\n

Vulnerability management<\/strong><\/p>\n<\/div>\n\n\n\n

\n

Supply chain security<\/strong><\/p>\n<\/div>\n\n\n\n

\n

Shadow IT<\/strong><\/p>\n<\/div>\n\n\n\n

\n

Offboarding<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

\n
\n
\n
\n

Compulsory asset registration (basis of everything)<\/strong><\/h3>\n\n\n\n

Problem:<\/strong> Without a list of laptops, servers, mobiles and licenses, you can’t do a risk analysis.<\/p>\n\n\n\n

SmartFP:<\/strong> Central asset registry with classification, owner and location.<\/p>\n\n\n\n

Result:<\/strong> the audit question “what do we protect” is answered in 1 click.<\/p>\n<\/div>\n<\/div>\n\n\n\n

\n
\n

Patch management<\/strong><\/h3>\n\n\n\n

Problem:<\/strong> Vulnerability in OS\/device model \u2192 you need to know who is affected right away.<\/p>\n\n\n\n

SmartFP:<\/strong> Filter “Dell Latitude” \/ version \/ type and list of users + locations.<\/p>\n\n\n\n

Result:<\/strong> fast response without tracking.<\/p>\n<\/div>\n<\/div>\n\n\n\n

\n
\n

Supply chain security<\/strong><\/h3>\n\n\n\n

Problem:<\/strong> You need proof of origin, supplier, warranty and history.<\/p>\n\n\n\n

SmartFP:<\/strong> Supplier, Purchase, Warranty\/Service for each asset + follow-up on purchases (if used).<\/p>\n\n\n\n

Result:<\/strong> basis for evaluating suppliers.<\/p>\n<\/div>\n<\/div>\n\n\n\n

\n
\n

Shadow IT<\/strong><\/h3>\n\n\n\n

Problem:<\/strong> Equipment and software off the books = higher risk of incident.<\/p>\n\n\n\n

SmartFP:<\/strong> Asset records as “source of truth” + clear owner and history.<\/p>\n\n\n\n

The result:<\/strong> better control and order.<\/p>\n<\/div>\n<\/div>\n\n\n\n

\n
\n

Offboarding (return of assets and closure of accesses)<\/strong><\/h3>\n\n\n\n

Problem:<\/strong> An employee leaves and the facility “stays somewhere”.<\/p>\n\n\n\n

SmartFP:<\/strong> Binding of assets to employees + overview of what is still assigned (link to Exit sheet if you use it).<\/p>\n\n\n\n

The result:<\/strong> nothing is left open, even “in someone’s home”.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

\n
\n
\n
\n
\n

We tailor <\/mark>asset accounting to your process<\/strong><\/h2>\n\n\n\n
\n

Each organisation records and manages its assets differently. SmartFP is a modular platform that puts asset registry, locations, transfers, inventory and revisions into one workflow – exactly according to your roles, rules and control steps. <\/p>\n<\/div>\n<\/div>\n\n\n\n

\n

Asset management = asset register + allocation + inventory + audit trail (in one process)<\/p>\n<\/div>\n<\/div>\n\n\n\n

\n
\"\"<\/figure>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n
\n
\n
\n
\n
\n

saving time<\/p>\n<\/div>\n<\/div>\n\n\n\n

Notifications, reminders<\/mark> and checklists<\/strong><\/h2>\n\n\n\n
\n

The most time-consuming part of asset management is not the records, but keeping track of who has the equipment, where it is, when the inspection ends and what needs to be addressed. SmartFP automates alerts and monitors deadlines so nothing gets missed. <\/p>\n\n\n\n

What is being automated:<\/strong><\/p>\n\n\n\n