{"id":12467,"date":"2026-03-10T15:30:34","date_gmt":"2026-03-10T14:30:34","guid":{"rendered":"https:\/\/smartfp.cz\/solution\/economics-and-accounting\/invoice-records\/integration-and-accounting\/"},"modified":"2026-03-10T16:05:34","modified_gmt":"2026-03-10T15:05:34","slug":"integration-and-accounting","status":"publish","type":"page","link":"https:\/\/smartfp.cz\/en\/solution\/economics-and-accounting\/invoice-records\/integration-and-accounting\/","title":{"rendered":"Integration and accounting"},"content":{"rendered":"\n
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Link to accounting<\/mark>, integration and outputs<\/strong><\/h1>\n\n\n\n
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SmartFP prepares a uniform basis for accounting without manual transcription and without inconsistencies between departments. Setting up rules will ensure consistent work across the organization. <\/mark><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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The three pillars of invoice integration<\/mark><\/strong><\/h2>\n\n\n\n
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1. Pillar<\/strong><\/p>\n\n\n\n

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Uniform data<\/strong><\/h3>\n<\/div>\n\n\n\n
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Dials and rules<\/strong><\/p>\n<\/div>\n\n\n\n

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SmartFP works with preset dials and rules to ensure that documents are entered consistently across the organization.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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Data consistency<\/strong><\/p>\n<\/div>\n\n\n\n

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The system makes sure that the data makes sense when it is processed – the accounting system does not accept “half-finished products”.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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2. Pillar<\/strong><\/p>\n\n\n\n

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Accounting<\/strong><\/h3>\n<\/div>\n\n\n\n
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Marking for export<\/strong><\/p>\n<\/div>\n\n\n\n

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Simply mark approved invoices for export and forward to the accounting system.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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Handover without rewriting<\/strong><\/p>\n<\/div>\n\n\n\n

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Operations and accounting work with the same data – no double entry and no discrepancies.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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3. Pillar<\/strong><\/p>\n\n\n\n

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Integration and continuity<\/strong><\/h3>\n<\/div>\n\n\n\n
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Connection to other processes<\/strong><\/p>\n<\/div>\n\n\n\n

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Invoices can be linked to orders, projects or contracts to give context to commitments.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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Outputs for control<\/strong><\/p>\n<\/div>\n\n\n\n

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You have prepared outputs for internal control and audit (PDF, reports, history).<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Security<\/mark> and clearly defined roles<\/strong><\/h1>\n\n\n\n
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You control invoice access and approval permissions by role. With limits and an audit trail, it’s clear who can make decisions and who has taken what action. <\/p>\n\n\n\n

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Request a sample<\/a><\/div><\/div><\/div><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n
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<\/span><\/div><\/div><\/div><\/div>\n\n\n\n

Invoice originator (beneficiary \/ administration)<\/strong><\/h2>\n<\/div>\n\n\n\n

creates invoices, completes data and checks attachments.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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<\/span><\/div><\/div><\/div><\/div>\n\n\n\n

Approver (supervisor\/responsible person)<\/strong><\/h2>\n<\/div>\n\n\n\n

approves, returns for completion or rejects with comments – including financial limits.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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<\/span><\/div><\/div><\/div><\/div>\n\n\n\n

Accountant \/ Economist<\/strong><\/h2>\n<\/div>\n\n\n\n

works with approved invoices, prepares export and transfers to the accounting system.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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<\/span><\/div><\/div><\/div><\/div>\n\n\n\n

Permissions as required<\/strong><\/h2>\n<\/div>\n\n\n\n

the organisation determines who can raise invoices, who can approve them and to what extent.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Accounting works<\/mark> with the same data as operations<\/strong><\/h2>\n\n\n\n
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SmartFP integrates the billing process into a single flow. Once an invoice is received and approved, it is linked to export and accounting without double entry. The result is uniform documentation, fewer errors and better control of accounts payable. <\/p>\n\n\n\n

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Invoices = receipt + approval + export + archive (in one process)<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\"\"<\/figure>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n
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Automation<\/p>\n<\/div>\n<\/div>\n\n\n\n

Automation<\/mark> and correct accounting<\/strong><\/h2>\n\n\n\n
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Most time is wasted on repairs and tracking. SmartFP unifies the data entry and prepares the data so that the accounting department receives the finished documents. <\/p>\n\n\n\n

What this means in practice:<\/strong><\/p>\n\n\n\n