{"id":11424,"date":"2026-02-19T12:39:25","date_gmt":"2026-02-19T11:39:25","guid":{"rendered":"https:\/\/smartfp.cz\/solution\/hr-personnel\/onboarding\/"},"modified":"2026-03-02T09:08:52","modified_gmt":"2026-03-02T08:08:52","slug":"onboarding","status":"publish","type":"page","link":"https:\/\/smartfp.cz\/en\/solution\/hr-personnel\/onboarding\/","title":{"rendered":"Onboarding"},"content":{"rendered":"\n
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Starting a new employee <\/strong>(Onboarding<\/strong>)<\/mark><\/h1>\n\n\n\n
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Onboarding a new employee is a whole process from the first questionnaire to the finished documents and training. SmartFP combines this into one clear workflow. <\/p>\n\n\n\n

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Request a sample<\/a><\/div><\/div><\/div><\/div><\/div>\n\n\n\n
Functions<\/a><\/div><\/div><\/div><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n
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Functions<\/a><\/p>\n<\/div>\n\n\n\n

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Process<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Functions<\/a><\/div>\n\n\n\n
Process<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n
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Who for?<\/p>\n<\/div>\n\n\n\n

For HR, management and finance,<\/mark> everyone has an overview<\/strong><\/h2>\n<\/div>\n\n\n\n
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<\/i><\/div><\/div><\/div><\/div>\n\n\n\n

HR<\/strong><\/h3>\n<\/div>\n\n\n\n

less manual work, data is collected once, documents are kept automatically<\/p>\n<\/div>\n\n\n\n

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<\/i><\/div><\/div><\/div><\/div>\n\n\n\n

Director<\/strong><\/h3>\n<\/div>\n\n\n\n

sees the status of onboarding, who is done and where the process is stuck<\/p>\n<\/div>\n\n\n\n

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<\/span><\/div><\/div><\/div><\/div>\n\n\n\n

Accountant<\/strong><\/h3>\n<\/div>\n\n\n\n

order in documentation and process control, easy traceability<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n

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What is Onboarding?<\/mark><\/strong><\/h2>\n\n\n\n
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The onboarding of an employee consists of data, documents, familiarization with the guidelines and training. When this runs through emails, spreadsheets and papers, mistakes are made and time is lost. SmartFP makes it one clear process. <\/p>\n\n\n\n

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Onboarding = data + documents + training + signatures (in one process)<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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3 phases of employee onboarding<\/mark> in SmartFP<\/mark><\/strong><\/h2>\n\n\n\n
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Phase 1<\/strong><\/p>\n\n\n\n

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Before the onset<\/strong><\/h3>\n<\/div>\n\n\n\n
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Pre-entry questionnaire<\/strong><\/p>\n<\/div>\n\n\n\n

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HR sets up the candidate in the system, fills in the basic data and sends them a personal questionnaire.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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HR sends a personal questionnaire<\/strong><\/p>\n<\/div>\n\n\n\n

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The candidate will be emailed a link, complete the questionnaire and return it.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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HR check and confirmation<\/strong><\/p>\n<\/div>\n\n\n\n

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HR receives the notification, checks the data and confirms the questionnaire or returns it for completion.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Phase 2<\/strong><\/p>\n\n\n\n

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Documents and evidence<\/strong><\/h3>\n<\/div>\n\n\n\n
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Employee records<\/strong><\/p>\n<\/div>\n\n\n\n

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From the approved questionnaire, HR can create a user account for the employee with one click.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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Automatic documents<\/strong><\/p>\n<\/div>\n\n\n\n

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The system automatically prepares documents according to the set conditions (e.g. position or type of job).<\/p>\n<\/div>\n<\/div>\n\n\n\n

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PDF documents to sign<\/strong><\/p>\n<\/div>\n\n\n\n

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HR sends documents for electronic signature with a few clicks.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Phase 3<\/strong><\/p>\n\n\n\n

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Familiarisation and training<\/strong><\/h3>\n<\/div>\n\n\n\n
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Directive\/BOZP: confirmation\/signature<\/strong><\/p>\n<\/div>\n\n\n\n

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After the first login, the employee goes through a familiarisation session with the guidelines\/BOZP or e-learning and HR has an overview of the tasks completed.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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REST API<\/strong><\/p>\n<\/div>\n\n\n\n

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Thanks to the REST API, data from SmartFP can flow seamlessly to other company systems.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

The whole process and customization<\/a><\/div><\/div><\/div><\/div><\/div>\n<\/div>\n\n
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why SmartFP<\/p>\n<\/div>\n<\/div>\n\n\n\n

What onboarding in SmartFP can do<\/strong><\/h2>\n<\/div>\n\n\n\n
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Personal questionnaire before arrival<\/strong><\/p>\n<\/div>\n\n\n\n

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Employee records<\/strong><\/p>\n<\/div>\n\n\n\n

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Employee documents<\/strong><\/p>\n<\/div>\n\n\n\n

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Familiarization with directives (OHS, internal rules)<\/strong><\/p>\n<\/div>\n\n\n\n

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E-learning and tests<\/strong><\/p>\n<\/div>\n\n\n\n

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Electronic signing<\/strong><\/p>\n<\/div>\n\n\n\n

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Complex documents easily<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\"\"<\/figure>\n<\/div>\n<\/div>\n\n\n\n
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Employee fills in the data before starting (HR only checks)<\/strong><\/h3>\n\n\n\n

HR sets up the candidate in the system and sends them a personal questionnaire. After completion, HR receives a notification, checks and confirms the data. The system then automatically overwrites the data into a new employee card when the button is clicked. <\/p>\n\n\n\n

The result:<\/strong> no more manual transcription, fewer errors and faster progress…<\/p>\n<\/div>\n\n\n\n